Privacy Policy

1. Introduction

Duluth-Superior Pride is a nonprofit community organization. We are committed to handling personal information with transparency, respect, and care in support of our programs, events, and communications.

This Privacy Policy explains how Duluth-Superior Pride collects, uses, stores, and shares information obtained through our website, programs, and related activities. It is intended to help you understand what information may be collected, how it is used, and what choices you have regarding your information.

By accessing or using Duluth-Superior Pride websites, services, or participating in our activities, you acknowledge and agree to the practices described in this Privacy Policy.

Duluth-Superior Pride does not engage in the sale of personal information and seeks to limit the use of collected data to purposes directly related to its organizational activities.

2. Information We Collect

Duluth-Superior Pride may collect information in the following ways:

Information You Provide

We may collect personal information that you voluntarily provide when you interact with Duluth-Superior Pride. This may include:

name and contact information (such as email address or phone number)
information submitted through contact forms, event registration, or volunteer sign-up
information provided through direct communication with Duluth-Superior Pride
any additional information you choose to share in connection with your participation in our programs or activities

Providing this information is voluntary, but certain activities may not be possible without it.

Information Collected Automatically

When you visit Duluth-Superior Pride websites or interact with online services, certain information may be collected automatically. This may include:

internet protocol (IP) address
browser type and device information
pages visited and interactions with the website
general usage data and traffic patterns

This information is used to understand how our website is used and to improve functionality and accessibility.

Information from Third-Party Services

In some cases, Duluth-Superior Pride may receive information through third-party services used to support our operations, such as event registration platforms, donation processors, or communication tools. The information received is limited to what is necessary to carry out those services.

3. How We Collect Information

Duluth-Superior Pride collects information through direct interaction, participation in organizational activities, and use of our website and related services.

Direct Submissions

We collect information when you voluntarily provide it to Duluth-Superior Pride. This may occur when you:

complete forms on our website
register for events or programs
sign up to volunteer or participate in activities
contact Duluth-Superior Pride through email or other communication channels

Event and Program Participation

Information may be collected in connection with your participation in Duluth-Superior Pride events, programs, or activities. This may include information provided during registration, check-in, or follow-up communication.

Website and Online Activity

When you access Duluth-Superior Pride websites, certain information may be collected automatically through standard web technologies. This includes interactions with pages, navigation patterns, and general usage activity.

Third-Party Services

Duluth-Superior Pride may collect information through third-party services that support our operations, such as event registration platforms, communication tools, or payment processors. These services collect and provide information to Duluth-Superior Pride as necessary to perform their functions.

Passive Collection Technologies

Information may also be collected through technologies such as cookies or similar tools that operate when you interact with Duluth-Superior Pride websites or embedded content.

4. How We Use Information

Duluth-Superior Pride uses collected information for purposes directly related to its organizational activities, operations, and communications.

Operational Use

We may use information to administer programs, coordinate events, manage volunteer participation, respond to inquiries, and carry out the day-to-day functions of the organization.

Communications

We may use information to communicate with participants, volunteers, supporters, and other individuals who engage with Duluth-Superior Pride. This may include responding to messages, providing event information, sharing updates, and distributing organizational communications.

Website Functionality and Improvement

We may use information to operate, maintain, evaluate, and improve our website and related online services. This may include understanding general site usage, improving accessibility, and addressing technical issues.

Security, Integrity, and Compliance

We may use information to protect the security and integrity of our systems, prevent misuse, enforce organizational policies, and comply with legal or administrative obligations.

Limited Purpose Use

Duluth-Superior Pride seeks to use personal information only to the extent reasonably necessary for its organizational functions and does not use personal information for unrelated commercial purposes.

5. Information Sharing and Third-Party Services

Duluth-Superior Pride does not sell, rent, or trade personal information to outside entities.

Limited Sharing with Service Providers

Duluth-Superior Pride may share information with third-party service providers that support our operations. These may include services related to:

website hosting
event registration and management
payment processing
communication and email distribution

These providers are given access only to the information necessary to perform their functions and are not authorized to use that information for independent purposes.

Organizational Use Only

Information shared with service providers is used solely to support Duluth-Superior Pride activities and operations. Duluth-Superior Pride does not provide personal information to third parties for their own marketing, advertising, or data aggregation purposes.

Legal and Safety Requirements

Duluth-Superior Pride may disclose information when required to do so by law or when such disclosure is necessary to:

comply with legal obligations
protect the rights or safety of Duluth-Superior Pride, its participants, or others
enforce organizational policies or agreements

Limited Disclosure Principle

Duluth-Superior Pride seeks to limit the sharing of personal information to what is reasonably necessary to support its operations and to maintain the trust of its community.

6. Cookies, Analytics, and Website Technologies

Duluth-Superior Pride may use cookies and similar technologies to support the operation of its website and to understand how it is used.

Cookies are small data files stored on your device when you visit a website. These technologies help us:

maintain basic website functionality
understand general patterns of website usage
improve accessibility and user experience

Duluth-Superior Pride may also use basic analytics tools or services that collect information about how visitors interact with the website. This information is used in aggregate form to help improve the performance and usability of the site.

Third-party services embedded within the website (such as video players or social media content) may also use cookies or similar technologies as part of their functionality.

You may choose to control or disable cookies through your browser settings. Disabling cookies may affect how certain parts of the website function.

7. Data Storage and Security

Duluth-Superior Pride stores information using systems and services appropriate to its organizational needs.

Access to personal information is limited to authorized individuals who require it to perform their roles within the organization.

Duluth-Superior Pride takes reasonable measures to protect personal information from unauthorized access, use, or disclosure. These measures are intended to support the responsible handling of information in alignment with organizational practices. However, no method of data transmission or storage can be guaranteed to be completely secure. Duluth-Superior Pride cannot ensure or warrant the absolute security of information.

8. Data Retention

Duluth-Superior Pride retains personal information only for as long as it is reasonably necessary to support its organizational activities, operations, and communications.

Information may be retained for purposes including:

maintaining communication with participants, volunteers, and supporters
documenting events and organizational activities
fulfilling administrative, legal, or financial obligations

The length of time information is retained may vary depending on the nature of the information and the purpose for which it was collected.

Duluth-Superior Pride may review and remove information when it is no longer needed for its intended purpose, subject to any applicable legal or administrative requirements.

Retention practices are intended to balance operational needs with respect for individual privacy and data minimization.

9. Your Rights and Choices

Duluth-Superior Pride seeks to provide individuals with reasonable control over their personal information.

Access and Correction

You may request access to the personal information Duluth-Superior Pride holds about you and may request corrections if that information is inaccurate or incomplete.

Requests for Removal

You may request that Duluth-Superior Pride remove or limit the use of your personal information. Duluth-Superior Pride will make reasonable efforts to honor such requests, subject to any legal, administrative, or operational requirements.

Communication Preferences

You may choose to limit or opt out of certain communications from Duluth-Superior Pride at any time by following the instructions provided in those communications or by contacting the organization directly.

Limitations

In some cases, Duluth-Superior Pride may not be able to fully remove or modify information, particularly where it has already been incorporated into published materials, archived records, or required organizational documentation.

Contact for Requests

Requests related to personal information may be directed to Duluth-Superior Pride through its official communication channels. Duluth-Superior Pride will review and respond to requests in a reasonable timeframe.

10. Media, Photography, and Event Documentation

Duluth-Superior Pride may document its events, programs, and activities through photography, video, or audio recording for purposes including community communication, education, and organizational record-keeping.

Participation in Duluth-Superior Pride activities may involve the capture of images or recordings in accordance with event notices and applicable consent practices.

Duluth-Superior Pride maintains a separate Photo & Media Use Policy that governs the collection, use, and handling of media, including privacy considerations, consent frameworks, and limitations on third-party use.

Individuals participating in Duluth-Superior Pride activities are encouraged to review the Photo & Media Use Policy for additional details regarding media practices.

11. Adult Participation Policy

Duluth-Superior Pride is intended for consenting adults. Duluth-Superior Pride programs, events, and related online services are not directed to minors.

Duluth-Superior Pride does not knowingly collect personal information from minors or invite minors to participate in fully endorsed organizational activities.

If Duluth-Superior Pride becomes aware that personal information has been submitted by or collected from a minor, Duluth-Superior Pride will make reasonable efforts to remove that information from its active records, subject to any applicable legal or administrative requirements.

If you believe that a minor has provided personal information to Duluth-Superior Pride, please contact the organization through its official communication channels.

12. External Links

Duluth-Superior Pride websites and communications may include links to third-party websites, services, or platforms.

These external sites are not operated or controlled by Duluth-Superior Pride. As a result, Duluth-Superior Pride is not responsible for the content, practices, or privacy policies of those third parties.

Individuals who access third-party sites through links provided by Duluth-Superior Pride are encouraged to review the privacy policies and terms of those sites before providing personal information or engaging with their services.

13. Policy Updates

Duluth-Superior Pride may update this Privacy Policy from time to time to reflect changes in its practices, operations, or applicable requirements.

The most current version of this Privacy Policy will be made available through Duluth-Superior Pride official communication channels, including its website. The effective date of the policy will be indicated at the time of publication.

Individuals are encouraged to review this Privacy Policy periodically to remain informed about how information is handled.

14. Contact Information

Duluth-Superior Pride welcomes questions, concerns, or requests related to this Privacy Policy and the handling of personal information.

General Inquiries

For general questions regarding this Privacy Policy or Duluth-Superior Pride practices:

Email: dspride1@gmail.com

Organization: Duluth-Superior Pride Twin Ports Inc.

Privacy and Data Requests

For requests related to personal information, including access, correction, or removal:

Contact: DS Pride

Email: dspride1@gmail.com

Duluth-Superior Pride will review and respond to requests in a reasonable timeframe in accordance with this Privacy Policy.

Media and Photography Inquiries

For questions related to photography, recorded media, or the Photo & Media Use Policy:

Contact: Marketing and Website Manager & Content and Design Manager

Email: dspride1@gmail.com

Organizational Contact

For general organizational matters or if you are unsure where to direct your inquiry:

Contact: Co-Chairs

Email: dspride1@gmail.com

Duluth-Superior Pride will make reasonable efforts to direct inquiries to the appropriate individual or role.